Notarization is an essential step to make many documents legally valid and enforceable. In Texas, you can choose between a traditional (in-person) notary or an online notary. Both options serve the same legal purpose, but the process, convenience, and requirements can be very different.
Here are the top 5 differences you should know before deciding which one is right for you.
1. Location and Accessibility
- Traditional Notary: Requires you to meet the notary in person, usually at an office, bank, or other physical location.
- Online Notary: Allows you to complete the notarization process from anywhere in the world, using a computer, smartphone, or tablet with internet access.
💡 Tip: Online notarization is ideal if you’re traveling, live far from a notary, or have mobility challenges.
2. Verification of Identity
- Traditional Notary: The notary checks your physical ID (driver’s license, passport, etc.) in person.
- Online Notary: Your ID is verified through secure online platforms that use identity-proofing technology and live video conferencing.
💡 Both methods require valid, government-issued identification, but online notarization adds an extra layer of digital security.
3. Technology Used
- Traditional Notary: Uses pen-and-paper signatures and a physical notary stamp.
- Online Notary: Uses electronic signatures and a digital notary seal, stored securely in encrypted formats. The entire session is recorded for legal compliance.
💡 The recorded session is a valuable proof in case of disputes, something not available in most traditional notarizations.
4. Turnaround Time
- Traditional Notary: May require scheduling in advance and traveling to the location, which can delay the process.
- Online Notary: Often available on-demand or by appointment within minutes, allowing you to complete documents much faster.
💡 Many online notaries operate outside regular business hours, offering more flexibility.
5. Legal Recognition
- Traditional Notary: Has been recognized and trusted for centuries.
- Online Notary: In Texas, online notarization has been legal since 2018 and is valid for use nationwide and internationally (as long as the receiving party accepts it).
💡 Always confirm if the receiving institution or country accepts electronic notarization.
Which Option Should You Choose?
- Choose a Traditional Notary if you prefer face-to-face interaction, have simple documents, and are comfortable visiting an office.
- Choose an Online Notary if you need speed, convenience, or are located remotely.
At Online Notary Houston Texas, we provide fast, secure, and fully legal online notarization services for clients anywhere in the world. Whether you’re signing a power of attorney, affidavit, or real estate document, we make the process simple and stress-free.
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